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InkSpoke for business professionals

For managers, consultants, account leads, and salespeople who live in email, chat, docs, and meetings — and would rather talk than type. This guide shows you how to set InkSpoke up so the right words come out in the right tone, every time.

Profile​

You spend your day switching contexts: a careful reply to a client, a quick line in Slack or Teams, notes after a call, a proposal in a doc. You handle sensitive material — contracts, numbers, names — so you can't just paste everything into a random web tool. And you're often away from your desk.

InkSpoke fits that shape. You hold a hotkey, speak, and your words are transcribed on your own device, polished by AI to match whatever app you're in, and typed straight where your cursor already is — no window-switching, no copy-paste.

What you'll get from InkSpoke​

  • Email and chat by voice, in the right register. Dictate a reply and let AI refinement clean up filler and grammar — professional for email, relaxed for chat — based on the app in front of you.
  • Meetings that write themselves up. Record a call (your mic plus the other participants' audio) and get a speaker-labeled transcript you can rename, copy, and export into a follow-up.
  • A workspace per client or context. Teach InkSpoke each account's vocabulary and tone once; the right one applies automatically based on the window you're in.
  • Dictation on the go. Speak into any app from the InkSpoke keyboard on your phone.
  • Privacy you can defend. Speech recognition runs on-device by default, meetings transcribe on-device only, and anything you sync (workspaces, dictionaries) is end-to-end encrypted — the servers can't read it.

The defaults are already tuned for careful writing, so setup is light. Confirm these, then add a workspace or two.

SettingRecommendedWhy
Speech modelWhisper Small (the on-device default)Free, fully offline — your audio never leaves your computer.
AI RefinementOn (default)Removes filler and fixes grammar/punctuation, then applies app-aware tone.
Dictation ModeStandard (default)One high-accuracy pass after you stop — best for writing you'll send.
Smart InjectionOn (default)Auto-selects the matching workspace (and its tone) for the app you're in.
Set up app-aware tone

InkSpoke can match its output to the app in front of you using tone presets. Each preset maps an app (by name pattern) to a style — Professional, Casual, Technical, Neutral, or a custom instruction. Create one preset for your email client set to Professional and one for your chat app set to Casual, and the same rambling comes out polished in email and brief in chat. See App-aware tone and code.

Create a workspace per client or context. The guided wizard walks you through a Purpose (Email, Chat, Meeting Notes, Customer-Facing, Documentation, and more) and a Domain (Legal, Finance, Sales, Marketing, Customer Support, Accounting, Project Management, and others). Purpose seeds tone and output style; Domain seeds a context note and vocabulary. Add each account's product names and jargon so they're transcribed correctly. See Create and tune a workspace.

Default hotkeys​

ActionWindows / LinuxmacOS
Start / stop dictationAlt + Space⌥ + Space
Command Mode (transform a selection)Alt + Shift + C⌥ + ⇧ + C
Toggle AI refinement on/offAlt + Shift + R⌥ + ⇧ + R

All three are configurable in General and hotkeys.

Essential features​

  1. Push-to-talk dictation — press Alt + Space (⌥ + Space on macOS), speak, press again. A listening overlay shows a live waveform, the resolved workspace, and language and workspace pickers you can override for that session.
  2. AI refinement and app-aware tone — turns spoken rambling into clean, on-tone writing. Toggle it per-utterance with the refinement hotkey when you want raw text instead.
  3. Command Mode — select any text in any app, press the Command Mode hotkey, and speak an instruction like "make this more concise" or "translate to Spanish." InkSpoke replaces the selection with the result, and never loses your text if the model can't help.
  4. Workspaces and smart matching — bundles of vocabulary, tone, and reference context that auto-apply based on the window you're typing into.
  5. Meeting recording — capture your mic and the participants' audio into a diarized transcript, viewable and editable in the transcript viewer.
  6. Mobile dictation — the InkSpoke keyboard lets you dictate into any app on your phone and pairs with your desktop.

Example workflows​

1. Clear your inbox and chat by voice​

With smart injection and a tone preset per app, the same flow produces the right register everywhere.

  1. Click into the reply box in your email client.
  2. Press Alt + Space (⌥ + Space on macOS) and dictate your reply — don't worry about polish.
  3. Press the hotkey again. Your email tone preset makes it read professionally, and the finished text drops straight into the box.
  4. Switch to Slack or Teams and repeat — your chat preset keeps it short and casual instead.

2. Turn a client call into shareable notes​

┌────────────────────────────────────────────────┐
│  ●  Meeting Recording                    2:14  │
├────────────────────────────────────────────────┤
│  You (mic)         ▁▃▅▇▅▃▁                     │
│  Participants      ▁▂▄▆▄▂▁                     │
│  "…so let's aim for the revised proposal by…"  │
│                                                │
│           [ Stop ]            [ Cancel ]       │
└────────────────────────────────────────────────┘
  1. From the system-tray icon, choose Start Meeting Recording.
  2. In the Ready screen, pick a workspace and language, leave Identify speakers (diarization) checked, and click Start Meeting. InkSpoke records your mic ("You") and the system audio ("Participants") on separate tracks.
  3. Click Stop when the call ends. Transcription runs fully on-device.
  4. In the transcript viewer, rename the speakers, then Copy the text or Export it (Markdown, plain text, SubRip, WebVTT, or JSON) and paste it into your follow-up email.
Meetings stay on-device

Live meeting transcription runs on your own machine — a good fit for confidential calls. (A cloud transcription option for meetings is coming later; today it's available only when you import an existing audio or video file.)

3. Tighten a draft with Command Mode​

  1. Highlight a rough paragraph you've already written — in an email, a doc, wherever.
  2. Press Alt + Shift + C (⌥ + ⇧ + C on macOS).
  3. Speak the instruction: "make this more concise and professional," or "rewrite as three bullet points."
  4. InkSpoke replaces your selection with the transformed text. If anything goes wrong, your original selection is left untouched.

Pro tips​

Work quietly in an open office

Turn on Whisper mode (off by default) when you need to dictate softly at a shared desk — it lowers the speech-detection threshold and boosts gain so InkSpoke still hears you. Handy for confidential material you'd rather not say out loud at full volume.

  • Teach it your names and acronyms. Add client names, product names, and industry acronyms to your personal dictionary so they're always spelled and capitalized correctly. Teams can share a passphrase-encrypted team dictionary so everyone gets the same substitutions.
  • Pin a workspace for a focus block. When you're heads-down on one account for an hour, pin its workspace so it applies regardless of which app you switch to — or override the workspace for a single dictation from the picker on the listening overlay.
  • Keep meeting audio only when you need it. By default InkSpoke saves the transcript but not the audio. Turn on Keep recorded audio only for calls you'll want to replay, and set a retention period to auto-prune sensitive recordings.
  • Dictate from your phone between meetings. Pair your phone with your desktop and use the InkSpoke keyboard to fire off replies on the move. See mobile dictation and syncing mobile with desktop.
  • Review what synced. Everything you sync is end-to-end encrypted; you can unlock, inspect, and delete it any time from your web account.

Next steps​